The real purpose behind operations and maintenance planning by small businesses

Maintenance scheduling and planning are undoubtedly two of the most overlooked functions of asset management. With the use of a CMMS and work orders, maintenance scheduling should cover weekly or even daily planning, and control activities to make sure scheduled work is completed by using all available resources at their optimal level. Despite knowing all this, there are many companies that are still lagging behind with their maintenance planning which is leading to deferred maintenance.

If we have to define deferred maintenance, it is the process of delayed maintenance of company assets and resources. Deferred maintenance can have a damaging impact on the bottom line of a small business. Keep reading to know more on the purpose of maintenance planning.

What is maintenance planning?

Maintenance planning is the expected repair of company machinery, equipment and building structure. Bigger corporations and large manufacturers should make it mandatory to invest in maintenance planning but small businesses also need to understand the importance of it. Devices that are in need of daily maintenance include computer software, hardware, the vehicles used by a company and the equipment and tools that are used in a business on a regular basis.

Unpredicted maintenance can be avoided with maintenance planning

There’s no doubt when we say that unpredicted maintenance of a company equipment costs you more money and hampers productivity. Whenever a machine is down, the labor working on it are not working and hence products are not being manufactured. This is where maintenance planning comes in. With planned maintenance, you can reduce this loss of productivity.

Small business owners should keep a close watch on the prevalent condition of the building structure, machinery, equipment, and tools of a business. They also need to make a decision as to whether an equipment should be repaired or whether it should be replaced. In fact, all these jobs are a part of a maintenance planner job description.

Maintenance planners along with business owners should plan repair and maintenance tasks apart from the usual course of the business. This will ensure that the normal work schedule of a business is never hampered. For this, you the planner has to monitor an equipment and maintain it before it reaches a point of breakdown. This is the ultimate goal of planned maintenance.

Planning a maintenance schedule – What should be on the list?

Since the equipment used by two manufacturing companies are never the same, the maintenance schedule will never be the same. If you are a food manufacturing company, you might have to take care of items like fryer maintenance, grease filters, and boiler service as a part and parcel of maintenance schedule.

The common items that you may include on the planned maintenance schedule list may include the following:

  • Belts: The conveyor machine and other equipment have to be checked to recognize the condition of belts. Belts are important and they should be inspected often to rule out any signs of wear and tear before they actually break down.
  • Filters: Filters include HVAC filters, water filters, paint filtration filters and grease and baffle hood filers.
  • Alignment of instruments: There are several delicate tools that should be realigned after they have worked for a certain number of cases.
  • Changing and cleaning of lights: The light fixtures often collect dirt and dust due to which the reach of the light decreases. The burnt-out bulbs should be replaced to make sure there’s adequate light all over the warehouse.
  • Maintenance of vehicles: If your manufacturing company has a fleet of vehicles, planned maintenance is a must. You should inspect oil changes, the overall state of the vehicle, rotation of tires, and cleaning can be added to the service management tool to ensure there is recurring maintenance.

The above-mentioned list tells us about a few areas of daily maintenance that manufacturers and industry owners should consider. Based on your business’ different needs, devise a maintenance schedule for your company.